Video Projection
Gary will bring his own laptop, so requires a projector and screen at the site.
Visibility
Because Gary uses a wheelchair, it is best for him to be elevated relative to those in attendance, or for seating to be terraced for visibility. If it is necessary for everyone to be sitting on the same floor level, have a conversationwith Gary about optimal seating arrangements.
Sound
Gary requires a wireless lavalier microphone. He moves around during his talk to optimize his connection with the audience, so needs both hands free for pushing his wheelchair. And when it’s time for the juggling, he certainly has to have his hands free!
Stage Area
Gary does not work from behind a table or lectern. Provide as much space for him to use as you can, allowing him to move from side to side to interact as fully as possible with everyone who attends.
Computer Access
Gary must be able to see and interact with his computer during his talk. This need is easily met with a small table which will sit at one side or the other of the speaking area, as frontmost as possible so it is easily visible to him. AV people need to be notified of this in case they need to provide longer cables to accomplish it.
Book Signing
If Gary will be doing a back of the room book signing, he will require one standard size table. It is best to locate the table on the natural path of people exiting the room, or just outside so it is most convenient for those who want to acquire his books and have him personally sign them.
Handout Materials
The Reeve Foundation and Gary’s co-sponsor TiLite Wheelchairs will provide handout materials. You’ll also be asked to print two single-sided B&W documents — a student evaluation, and an order form for Gary’s books — that will be provided as PDF files.
Arrival Time
Gary typically arrives an hour in advance of his talk to assure that the technology is working, do a sound check, discuss lighting, and review any other needs you have as his host. If planners and AV staff will be on hand the evening or early morning before, that might be the optimal time to perform these steps.
Assistance
In exchange for Reeve and TiLite’s generosity in fulling supporting Gary’s appearance, we promise them that each person attending will receive their material. So prior to the talk, there’s a task of collating the materials, and then having volunteers on hand as people arrive to make sure that it is distributed.
All of these requests are intended to allow Gary to be at his very best for your attendees. Thanks for any attention you can give them. If you have any questions or concerns, just let us know.